WorkflowOfficial
Protokollseite für den Jour fixe anlegen
Every Monday at 8:00 the workflow creates the minutes page for the team meeting with agenda, outcomes and tasks and tells the facilitator.
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FlowplanOfficial
The templates built into Flowplan – here to browse and import. · 100 templates
WorkflowOfficial
Statuswechsel melden
When a record's status changes, the people responsible and whoever created the record get a notification with the new status.
WorkflowOfficial
Tägliche Übersicht überfälliger Einträge
Every morning at 8:00 the workflow finds all records past their due date that are not done yet and sends the list to one person.
WorkflowOfficial
Fragen für den Journaltag
Every new day in the journal automatically gets prompts for the morning and evening: gratitude, the most important thing today and what I learned.
WorkflowOfficial
Formular: Bestätigung und Team informieren
After every form answer the sender gets a confirmation by e-mail and the team a notification in the app.
WhiteboardOfficial
Lebensrad
Rate eight areas of life from 1 to 10, see where things run smoothly and where not, and set a next step per area.
WhiteboardOfficial
Wochenplaner
The week at a glance: seven day columns, the three priorities, habits to tick off and room for notes.
WhiteboardOfficial
Stakeholder-Matrix
Place stakeholders by influence and interest to decide whom to manage closely, keep satisfied, keep informed or monitor.
WhiteboardOfficial
Pre-Mortem
Before starting, imagine the project has failed: collect the reasons, pick the most likely ones, agree on countermeasures.
WhiteboardOfficial
Retro: Wütend, traurig, froh
A retrospective about feelings: what made us mad, sad or glad – and which actions follow.
WhiteboardOfficial
Ishikawa-Diagramm
Cause-and-effect diagram: a problem at the head, possible causes along six categories – people, method, machine, material, measurement, environment.
Automatic linksOfficial
Support-Tickets verlinken
“Ticket #12345” becomes a link to the ticket in the help desk – preset for Zendesk, for other systems just change the address.
Automatic linksOfficial
Wikipedia-Links [[w:…]]
Wiki notation: [[w:Begriff]] links the German Wikipedia article, [[en:Term]] the English one.
Automatic linksOfficial
Sentry-Fehler verlinken
Short IDs of errors from monitoring like WEBAPP-3K become a link to the search in Sentry.
Automatic linksOfficial
Fachreferenzen: DOI, arXiv, RFC, CVE
DOIs, arXiv papers, internet standards (RFC 9110) and vulnerabilities (CVE-2024-1234) become links to their official pages.
Automatic linksOfficial
Jira-Vorgänge verlinken
Issue keys like ABC-123 become a link to the issue in Jira as you type – for one or two project keys.
Automatic linksOfficial
GitLab-Merge-Requests und Issues
group/project!42 becomes a link to the merge request, group/project#7 to the issue – on gitlab.com or your own instance.
Automatic linksOfficial
GitHub-Issues und Pull Requests
owner/repo#123 and #123 become links to issues and pull requests, abc1234 to the commit – just like on GitHub itself.
Automatic linksOfficial
Gesetze: § 433 BGB und Art. 5 GG
Sections of German codes (BGB, HGB, StGB, ZPO, AO, SGB V) and articles of the Basic Law become links to gesetze-im-internet.de.
DocumentOfficial
Jahresrückblick und Ausblick
Reflect on the year and plan the next: highlights, areas of life, lessons, letting go, goals and one word for the new year.
DocumentOfficial
Workshop-Moderationsplan
A script for a workshop: goal, outcomes, schedule with methods and materials, roles, preparation and follow-up.
DocumentOfficial
Wochenrückblick
Close the week in 20 minutes: clear the inboxes, look back, lessons learned and the three most important things for next week.
DocumentOfficial
Projekt-Statusbericht
A short status report with traffic lights for schedule, budget and scope, progress, next steps and decisions needed.
DocumentOfficial
Standardarbeitsanweisung (SOP)
A recurring process described as the binding way to do it: purpose, scope, responsibilities, steps, checks and change history.
DocumentOfficial
RFC / Design-Dokument
A proposal to discuss before building: problem, goals and non-goals, proposed design, alternatives, risks, rollout and open questions.
DocumentOfficial
Release Notes
Release notes for users: highlights, new, improved, fixed, important notes and upgrade steps.
DocumentOfficial
Lesenotizen
Notes on a book or article: the main message, key ideas, quotes, own thoughts and what I want to put into practice.
DocumentOfficial
Projekt-Kickoff
Agenda and outcomes of the first project meeting: goal, roles, ground rules, risks and the first steps.
DocumentOfficial
Onboarding-Checkliste
Onboarding new team members: preparation, first day, first week, first month – with contacts and a feedback conversation.
DocumentOfficial
Jour fixe
A running document for the weekly team meeting: fixed items, a topic backlog, outcomes and open tasks.
DocumentOfficial
Leitfaden Bewerbungsgespräch
A structured job interview: schedule, the same questions for everyone, scoring by criteria and a recommendation.
DocumentOfficial
Störungsbericht (Postmortem)
A blameless review of an incident: impact, timeline, causes, what went well and actions with owners.
DocumentOfficial
Sitzungsprotokoll mit Beschlüssen
Formal minutes for a board, association or committee: attendance, quorum, agenda, resolutions with voting results.
DocumentOfficial
Architekturentscheidung (ADR)
A technical decision in the proven ADR format: context, decision, options considered and consequences.
DatabaseOfficial
Lieferanten und Dienstleister
Vendors and service providers with service, contact, contract end, annual cost, rating and data processing agreement.
DatabaseOfficial
Abos und Verträge
Running subscriptions and contracts with monthly and yearly costs, term, notice period and next cancellation date.
DatabaseOfficial
Risikoregister
Project risks with likelihood, impact, a calculated risk score, mitigation, owner and status.
DatabaseOfficial
Rezeptsammlung
Favourite recipes with ingredients and method, course, diet, time and rating – as a gallery.
DatabaseOfficial
Jobsuche
Your own job search as a pipeline: openings, stage, salary range, contact, next step and notes on every conversation.
DatabaseOfficial
Haushaltsbuch
Track income and expenses by category and month – with totals, a monthly chart and a view of fixed costs.
DatabaseOfficial
Glossar
A team's terms and abbreviations with definition, area, synonyms and source – as a list and by area.
DatabaseOfficial
Fehler-Tracker
Bugs with severity, status, environment and owner – as a board, a table and with a form for reports.
DatabaseOfficial
Aufgaben aus Besprechungen
All action items agreed in meetings in one place: who, what, by when, from which meeting – with a view of what is overdue.
AppearanceOfficial
Werkstatt
Neutral surfaces, a petrol accent, Work Sans and Fira Code with ligatures – for development and engineering teams.
AppearanceOfficial
Leseecke
Warm sepia, a rust-brown accent and Literata for headings – pleasant for long texts, journals and notes.
AppearanceOfficial
Nachteule
Cool surfaces, a deep indigo and Lexend as the interface face – modern, clear and pleasant in dark mode as well.
AppearanceOfficial
Wald
Sepia, a deep forest green, Nunito Sans and Merriweather – friendly and natural, e.g. for associations and education.
AppearanceOfficial
Redaktion
A strong dark red, Inter for the interface and Source Serif 4 for headings – like a well-set magazine.
AppearanceOfficial
Klar und sachlich
Cool surfaces, a clear blue and IBM Plex for text, headings and code – sober and good for teams and customer portals.
AppearanceOfficial
Ruhiger Fokus
Neutral grey, a muted sage green and the highly legible Atkinson Hyperlegible Next – few distractions.
WorkflowOfficial
Wochenbericht
On Fridays at 15:00 the workflow finds the records completed this week, has the AI summarise them, creates a report page and posts it to the chat.
WorkflowOfficial
Webhook → Eintrag
Another service – monitoring, a third-party form – calls the workflow's address; it becomes a record in a database.
WorkflowOfficial
Unterseiten auf der Übersicht verlinken
When a new page is created directly below a page, the workflow appends a link with a one-sentence description to the overview – never twice.
WorkflowOfficial
Eingehende Mail → Ticket
An e-mail to the workflow's address becomes a record: the AI reads the title, description and urgency, the sender gets a confirmation.
WorkflowOfficial
Formular → KI-Kategorie → Zuweisung
The AI puts every form answer into a category; each category makes a person responsible and notifies them. When the AI is unsure, the team lead decides.
WorkflowOfficial
Erinnerung vor Fälligkeit
Two days before the due date at 9:00 the people responsible get a push notification – only if the record is not done yet.
WhiteboardOfficial
Projektzeitplan
Phases and milestones on a time axis.
WhiteboardOfficial
SWOT-Analyse
Strengths, weaknesses, opportunities, threats.
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User Story Map
Activities, steps and stories ordered by release.
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Seestern-Retrospektive
Keep doing, more of, less of, stop doing, start doing.
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Sprint-Planung
Sprint goal, capacity, backlog and risks at a glance.
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4L-Retrospektive
Liked, learned, lacked, longed for – four fields to look back.
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Retrospektive
What went well, what to improve, which actions follow.
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Organigramm
Leadership, departments and teams.
WhiteboardOfficial
OKR
One objective, measurable key results and initiatives.
WhiteboardOfficial
Mindmap
A topic in the middle with four branches.
WhiteboardOfficial
Lean Canvas
A business idea on one page: problem, solution, customers, numbers.
WhiteboardOfficial
Kanban
To do, in progress, done.
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Customer Journey
Customer phases with actions, touchpoints and feelings.
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Aufwand-Nutzen-Matrix
Quick wins first: impact against effort.
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Eisbrecher
Warm-up: mood, a picture and two truths and a lie.
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Flussdiagramm
Start, steps, a decision and the end.
WhiteboardOfficial
Empathy Map
What a person says, thinks, does and feels.
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Eisenhower-Matrix
Tasks by urgency and importance.
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Entscheidungsbaum
A question, options and their outcomes.
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Brainstorming
A question in the middle, room for ideas and clusters.
WhiteboardOfficial
Business Model Canvas
Nine building blocks of a business model.
WhiteboardOfficial
Besprechungsagenda
Goal, schedule with times, notes and action items.
DocumentOfficial
Team-Wiki
Home page for a team's knowledge, processes and contacts.
DocumentOfficial
Reiseplanung
Itinerary, packing list, accommodation and budget in one document.
DocumentOfficial
Retrospektive
A look back on a sprint or project, with actions.
DocumentOfficial
Quartalsplanung
Review, priorities, capacity and risks for the next three months.
DocumentOfficial
1:1-Gespräch
A regular talk between two people: mood, topics, agreements.
DocumentOfficial
Meeting-Notizen
Agenda, decisions and tasks of a meeting.
DocumentOfficial
Besprechungsnotiz
Notes for one appointment: attendees, agenda, notes and tasks – also straight from an appointment in the journal.
DocumentOfficial
Anleitung
Step-by-step guide with prerequisites, commands and troubleshooting.
DocumentOfficial
FAQ
Frequent questions as toggles – quick to search and to maintain.
DocumentOfficial
Eventplanung
Checklist, schedule and responsibilities for an event.
DocumentOfficial
Diagramm-Seite
A full-width page for one draw.io diagram – the editor opens right away.
DocumentOfficial
Projektsteckbrief
Goal, scope, people and risks of a project on one page.
DatabaseOfficial
Aufgabenliste
Personal tasks with priority, due date, board and calendar.
DatabaseOfficial
Sprint-Board
Kanban for two-week sprints with story points and assignees.
DatabaseOfficial
Produkt-Roadmap
Topics by quarter and status, with a board and a timeline for planning.
DatabaseOfficial
Leseliste
Books and articles with status, rating and notes – as a gallery.
DatabaseOfficial
Projektplanung
Tasks with status, period, effort and a timeline for one project.
DatabaseOfficial
OKR-Ziele
Objectives and key results with progress, owners and quarter.
DatabaseOfficial
Besprechungsprotokolle
All meetings as a database – with a calendar and minutes per date.
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Inventar
Equipment and material with location, condition, count and value.
DatabaseOfficial
Bewerbungen
The hiring process as a board – from application to offer, with a form.
DatabaseOfficial
Gewohnheiten-Tracker
One record per day: tick off habits and see the share.