Templates others have already tried out.

Protokollseite für den Jour fixe anlegen

Every Monday at 8:00 the workflow creates the minutes page for the team meeting with agenda, outcomes and tasks and tells the facilitator.

Statuswechsel melden

When a record's status changes, the people responsible and whoever created the record get a notification with the new status.

Tägliche Übersicht überfälliger Einträge

Every morning at 8:00 the workflow finds all records past their due date that are not done yet and sends the list to one person.

Fragen für den Journaltag

Every new day in the journal automatically gets prompts for the morning and evening: gratitude, the most important thing today and what I learned.

Flowplan6

Formular: Bestätigung und Team informieren

After every form answer the sender gets a confirmation by e-mail and the team a notification in the app.

Lebensrad

Rate eight areas of life from 1 to 10, see where things run smoothly and where not, and set a next step per area.

Wochenplaner

The week at a glance: seven day columns, the three priorities, habits to tick off and room for notes.

Stakeholder-Matrix

Place stakeholders by influence and interest to decide whom to manage closely, keep satisfied, keep informed or monitor.

Pre-Mortem

Before starting, imagine the project has failed: collect the reasons, pick the most likely ones, agree on countermeasures.

Retro: Wütend, traurig, froh

A retrospective about feelings: what made us mad, sad or glad – and which actions follow.

Ishikawa-Diagramm

Cause-and-effect diagram: a problem at the head, possible causes along six categories – people, method, machine, material, measurement, environment.

Support-Tickets verlinken

“Ticket #12345” becomes a link to the ticket in the help desk – preset for Zendesk, for other systems just change the address.

Wikipedia-Links [[w:…]]

Wiki notation: [[w:Begriff]] links the German Wikipedia article, [[en:Term]] the English one.

Sentry-Fehler verlinken

Short IDs of errors from monitoring like WEBAPP-3K become a link to the search in Sentry.

Fachreferenzen: DOI, arXiv, RFC, CVE

DOIs, arXiv papers, internet standards (RFC 9110) and vulnerabilities (CVE-2024-1234) become links to their official pages.

Jira-Vorgänge verlinken

Issue keys like ABC-123 become a link to the issue in Jira as you type – for one or two project keys.

GitLab-Merge-Requests und Issues

group/project!42 becomes a link to the merge request, group/project#7 to the issue – on gitlab.com or your own instance.

GitHub-Issues und Pull Requests

owner/repo#123 and #123 become links to issues and pull requests, abc1234 to the commit – just like on GitHub itself.

Gesetze: § 433 BGB und Art. 5 GG

Sections of German codes (BGB, HGB, StGB, ZPO, AO, SGB V) and articles of the Basic Law become links to gesetze-im-internet.de.

Jahresrückblick und Ausblick

Reflect on the year and plan the next: highlights, areas of life, lessons, letting go, goals and one word for the new year.

Workshop-Moderationsplan

A script for a workshop: goal, outcomes, schedule with methods and materials, roles, preparation and follow-up.

Flowplan6

Wochenrückblick

Close the week in 20 minutes: clear the inboxes, look back, lessons learned and the three most important things for next week.

Projekt-Statusbericht

A short status report with traffic lights for schedule, budget and scope, progress, next steps and decisions needed.

Standardarbeitsanweisung (SOP)

A recurring process described as the binding way to do it: purpose, scope, responsibilities, steps, checks and change history.

RFC / Design-Dokument

A proposal to discuss before building: problem, goals and non-goals, proposed design, alternatives, risks, rollout and open questions.

Release Notes

Release notes for users: highlights, new, improved, fixed, important notes and upgrade steps.

Lesenotizen

Notes on a book or article: the main message, key ideas, quotes, own thoughts and what I want to put into practice.

Projekt-Kickoff

Agenda and outcomes of the first project meeting: goal, roles, ground rules, risks and the first steps.

Onboarding-Checkliste

Onboarding new team members: preparation, first day, first week, first month – with contacts and a feedback conversation.

Jour fixe

A running document for the weekly team meeting: fixed items, a topic backlog, outcomes and open tasks.

Leitfaden Bewerbungsgespräch

A structured job interview: schedule, the same questions for everyone, scoring by criteria and a recommendation.

Störungsbericht (Postmortem)

A blameless review of an incident: impact, timeline, causes, what went well and actions with owners.

Sitzungsprotokoll mit Beschlüssen

Formal minutes for a board, association or committee: attendance, quorum, agenda, resolutions with voting results.

Architekturentscheidung (ADR)

A technical decision in the proven ADR format: context, decision, options considered and consequences.

Lieferanten und Dienstleister

Vendors and service providers with service, contact, contract end, annual cost, rating and data processing agreement.

Abos und Verträge

Running subscriptions and contracts with monthly and yearly costs, term, notice period and next cancellation date.

Risikoregister

Project risks with likelihood, impact, a calculated risk score, mitigation, owner and status.

Rezeptsammlung

Favourite recipes with ingredients and method, course, diet, time and rating – as a gallery.

Jobsuche

Your own job search as a pipeline: openings, stage, salary range, contact, next step and notes on every conversation.

Haushaltsbuch

Track income and expenses by category and month – with totals, a monthly chart and a view of fixed costs.

Glossar

A team's terms and abbreviations with definition, area, synonyms and source – as a list and by area.

Fehler-Tracker

Bugs with severity, status, environment and owner – as a board, a table and with a form for reports.

Aufgaben aus Besprechungen

All action items agreed in meetings in one place: who, what, by when, from which meeting – with a view of what is overdue.

Werkstatt

Neutral surfaces, a petrol accent, Work Sans and Fira Code with ligatures – for development and engineering teams.

Leseecke

Warm sepia, a rust-brown accent and Literata for headings – pleasant for long texts, journals and notes.

Nachteule

Cool surfaces, a deep indigo and Lexend as the interface face – modern, clear and pleasant in dark mode as well.

Wald

Sepia, a deep forest green, Nunito Sans and Merriweather – friendly and natural, e.g. for associations and education.

Redaktion

A strong dark red, Inter for the interface and Source Serif 4 for headings – like a well-set magazine.

Klar und sachlich

Cool surfaces, a clear blue and IBM Plex for text, headings and code – sober and good for teams and customer portals.

Ruhiger Fokus

Neutral grey, a muted sage green and the highly legible Atkinson Hyperlegible Next – few distractions.

Wochenbericht

On Fridays at 15:00 the workflow finds the records completed this week, has the AI summarise them, creates a report page and posts it to the chat.

Flowplan9

Webhook → Eintrag

Another service – monitoring, a third-party form – calls the workflow's address; it becomes a record in a database.

Flowplan8

Unterseiten auf der Übersicht verlinken

When a new page is created directly below a page, the workflow appends a link with a one-sentence description to the overview – never twice.

Flowplan9

Eingehende Mail → Ticket

An e-mail to the workflow's address becomes a record: the AI reads the title, description and urgency, the sender gets a confirmation.

Flowplan6

Formular → KI-Kategorie → Zuweisung

The AI puts every form answer into a category; each category makes a person responsible and notifies them. When the AI is unsure, the team lead decides.

Flowplan10